How to Hire a Student Worker
Student Employment at the University of Pittsburgh is located inside room 200 of the William Pitt Union as part of the Office of Student Employment & Placement Assistance. Student Employment is responsible for monitoring the non-work study student workforce and administering all aspects of the employment process, including but not limited to: policy enforcement and interpretation; verifying and processing student employment paperwork initiated by university departments; entering all student employee information into the University of Pittsburgh's payroll system; and resolving student payroll problems in a timely and efficient manner. The Student Employment Office at the University of Pittsburgh is committed to promoting the employment of University of Pittsburgh students who are registered and taking classes while working towards an undergraduate or graduate degree (excluding those who qualify for work study).
For more detailed information on Student Employment policies and procedures, please refer to the Student Employment Manual listed below in the Faculty & Staff Resources section.
Upcoming Deadlines
The table below contains important dates for Student Employment paperwork processing. Please note that Student Employment payroll periods run from the 16th of the month to the 15th of the following month. The "Paperwork Deadline" is the date on which paperwork for the pay period is due to Student Employment. The "Hourly Cert. Deadline" is the date on which Supplemental Hourly Personnel Certification Reports are due to the Payroll office.
| Pay Period | Paperwork Deadline | Hourly Cert. Deadline |
|---|---|---|
| June 16, 2009 - July 15, 2009 | July 8, 2009 | July 16, 2009 (Send to Payroll) |
| July 16, 2009 - August 15, 2009 | August 7, 2009 | August 17, 2009 (Send to Payroll) |
| August 16, 2009 - September 15, 2009 | September 4, 2009 | September 14, 2009 (Send to Payroll) |
| September 16, 2009 - October 15, 2009 | October 7, 2009 | October 16, 2009 (Send to Payroll) |
| October 16, 2009 - November 15, 2009 | November 5, 2009 | November 12, 2009 (Send to Payroll) |
| November 16, 2009 - December 15, 2009 | November 18, 2009 |
Faculty & Staff Resources
Student Employment Manual - The Student Employment Manual contains University of Pittsburgh Student Employment policy and procedure, along with comprehensive instructions on hiring students.
Student Employment I-9 FAQ - The Student Employment I-9 FAQ contains additional information on how to fill out the I-9 for a new student employee. In the future this information will be included in a revised version of the Student Employment Manual.
Blank Appointment Form - For those who do not have a pre-printed appointment form nor access to FormFlow, here is an adobe acrobat version of the appointment form.
